Rhos Family Church

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1.  Definitions
   1. "We", "us", "our" refer to Rhos Family Church
   2.  "Member" refers to any person who has officially become a member of Rhos Family Church
   3.  "Friend" refers to anyone who participates in any of the activities or meetings of Rhos Family Church, but who is not currently a member.
2.  Guiding Principles
   1. We want to be able to provide personal and spiritual help and support to our members, friends and the local community, in such a way that ensures the adequate level of confidentiality.
   2.  We want to be able to communicate easily and effectively with our members and friends, to keep them informed about the activities of the church, and to give opportunity for participation and comment.
   3.  We want to be able to use contemporary methods of communication as part of our mission to offer the love of God in the wider community, and to extend a welcome to everyone.
3.  Confidentiality
   1.  In providing personal and spiritual help, those in leadership roles may sometimes deal with personal issues of a confidential nature. These leaders will take great care to keep such matters confidential, and will not disclose such personal information without the individual’s consent, unless legally obliged to do so or to protect the church’s vital interests.
   2.  Some matters may fall outside the competence of the leader or group of leaders who have become aware of the details. In such cases the leader(s) may decide it is appropriate to refer the matter for expert help. Permission would normally be sought from the individual concerned before doing so. However, in extreme situations where the leader(s) reasonably consider that there would be a serious risk of harm, or that inaction would be against the law, they may refer to a relevant outside body without the individual’s permission.
4.  Data Protection
   1.  We ask members and friends to provide basic contact details (e.g. name, address, telephone and e-mail) so that we can communicate information about church activities and membership actions (such as general meeting agendas and ballots). We publish this data to the members and friends of Rhos Family Church only. Each member and friend has the option to withhold some or all of their contact details from publication.
   2. We hold all data securely, whether in written or electronic form, and seek to maintain its accuracy. Any member or friend has the right to request the details of data we hold for them, via the Secretary, and we will make this data available as soon as possible, and in any case within a maximum of 30 days.
   3. We may make photographic or other visual recordings of some church activities. These may be used in internal or external communications to help publicise our activities and objectives. Each member and friend has the option to withhold permission for their image to be used in all or external communications. We will also not publish any image of a minor without the consent of a parent or guardian.